Legal Administrative Assistant to Director

We are seeking a highly organized and detail-oriented Legal Administrative Assistant to Director to support the Corporate and Commercial department.  This role is integral to the seamless operation of the Corporate and Commercial department, involving diverse and confidential responsibilities requiring discretion, tact, and professionalism. You will manage confidential administrative matters relating to overall WorkSafeBC policies, operations and department management, as well as assisting in legal matters.

Where you’ll work

At WorkSafeBC, we offer a model that combines the convenience of some remote work with the dynamism of working in one of our offices, based on the operational needs of the position. 

In this role, you’ll work three or more days a week in our Richmond office.

• Open, maintain, and organize electronic and physical legal files to ensure accuracy and accessibility, while securing confidential documents according to departmental protocols.
• Manage correspondence, track legal queries, and prioritize high-importance requests.
• Maintain the director's schedule, and coordinate events and meetings for the director and senior managers.
• Designs, implements and maintains legal templates as required.
• Prepare various reports, including reports for the Board of Directors and the executive.
• Edit and format legal agreements.
• Participates in the design, implementation and maintenance of department technology, and acts as an expert resource to the director and other department members.
• Assist with departmental budget administration, manage purchase requisitions, travel and expense claims, and oversee financial processing for external counsel expenses and other legal costs.

We’re looking for someone who:

• Demonstrates precision in managing legal files, preparing documents, and maintaining organized systems, ensuring all work aligns with established procedures and deadlines.
• Exercises tact and maintains confidentiality when handling sensitive information, supporting directors with professionalism and trustworthiness.
• Excels in both written and verbal communication, including drafting, editing, and preparing various legal documents, as well as engaging with stakeholders and team members.
• Effectively prioritizes tasks, manages multiple deadlines, and ensures timely completion of all responsibilities in a dynamic and fast-paced environment.
• Builds positive relationships within the department and across teams, demonstrating a proactive approach to problem-solving and process improvement.

Your background and experience

• A minimum of Grade 12 and a post-secondary certificate, diploma, or degree with courses directly related to legal administrative support, plus 5 years of recent directly related experience. Other equivalent combinations of education and experience may be considered.
• Proficiency with the Microsoft Office tools in a legal environment and familiarity with electronic legal file management systems.

Important to know

Before we can finalize any offer of employment, you must:

• Confirm you’re legally entitled to work in Canada
• Successfully meet the legal requirements under the Criminal Records Review Act to work with children and / or vulnerable adults.

Who we are

At WorkSafeBC, we promote safe and healthy workplaces across British Columbia. We partner with workers and employers to save lives and prevent injury, disease, and disability. When work-related injuries or diseases occur, we provide compensation and support injured workers in their recovery, rehabilitation, and safe return to work. We’re honoured to serve the 2.49 million workers and 263,000 registered employers in our province.

What’s it like to work at WorkSafeBC?

It’s challenging, stimulating, and rewarding. Our positions offer diversity and opportunities for professional growth. Every day, the work we do impacts people and changes lives. What we do is important, and so are the people we do it for.

Our ability to make a difference relies on building a team with a rich variety of skills, knowledge, backgrounds, abilities, and experiences that reflects the diversity of the people we serve. We are committed to fostering a welcoming, inclusive, and supportive work culture where everyone can contribute as their best, authentic self.

Learn more: Discover who we are.

Our benefits

As a member of our team, you’ll have access to services and benefits that help you get the most out of work — and life. Along with a competitive salary, your total compensation package includes:

• A defined benefit pension plan that provides you with a lifetime monthly pension when you retire.
• Four weeks of vacation in your first year, with regular increases based on years of service.
• A benefits package that includes customizable options for health care and dental benefits, additional days off, and a health care spending account.
• Optional leave arrangements.
• Development opportunities (tuition reimbursement, leadership development, and more).

Learn more: Find out what we offer.

Salary: $71,045 - $86,320 yearly

Want to apply?

• Applications are welcomed immediately, however must be received no later than 4:30 p.m. PST on the closing date.
• Please note that we will be starting assessments prior to the closing date.

We encourage all qualified applicants to apply. If you require an accommodation in the assessment process, please email Recruitment Testing Accommodation (SM) when you submit your application